How A Global Service Provider Is Improving Operational Efficiency with RFID Technology
Since 1969, Southwest Solutions Group (SSG) has been a trusted global service provider specializing in inventory management and material handling solutions for both government and private sectors. With a strong presence in industries like healthcare, manufacturing, aviation, and defense, SSG has continuously evolved to meet the growing needs of its clients.
Over the years, SSG has expanded its services from basic asset storage to comprehensive asset tracking and management. Recognizing a growing demand for efficient and automated solutions, SSG saw an opportunity to leverage Radio Frequency Identification (RFID) technology to improve compliance and inventory management.
For example, law firms were facing challenges related to lost files, which consumed both time and money. With the introduction of RFID-enabled tags and handheld scanning devices, SSG developed a solution where law firms could easily locate a file with a simple scan, using a mobile reader. This innovation drastically reduced the time spent searching for documents and simplified the auditing process.
Furthermore, by using FetchRFID, SSG’s RFID solution, clients can address inventory management challenges such as inventory losses and upcoming service requirements. The system allows businesses to identify and resolve issues in real-time, improving overall efficiency and accuracy.
To bring their vision to life, SSG turned to Cenango, a leader in development services, to design, build, and implement their custom RFID Inventory Management System, FetchRFID. This system is now helping businesses streamline their inventory operations, reduce losses, and automate compliance tasks.
Improving Asset Management with FetchRFID Technology
SSG (Southwest Solutions Group) serves a broad range of industries, including healthcare, military, law firms, and educational institutions, all of which require robust systems for tracking and managing critical assets. To meet these demands, SSG developed FetchRFID, a cloud-based web application designed to streamline inventory tracking and provide real-time visibility into asset management.
The Need for Real-Time Asset Tracking
With industries relying on RFID technology to track everything from medical equipment to sensitive legal files, it became clear that a more efficient solution was needed. FetchRFID allows manufacturers and file managers to stay ahead of their competition by offering an easy-to-use system that provides accurate, real-time data about asset locations, reducing the risk of errors and increasing operational efficiency.
Tailored Solutions for Every Need
FetchRFID offers three tiered kits—Bronze, Silver, and Gold—each designed to meet different operational needs. These kits come with tailored hardware and functionality that scales with an organization’s size and requirements. For clients with more complex needs, an Enterprise version of the system can be customized to provide a fully integrated solution.
Seamless Tracking Across Multiple Industries
With the ability to automatically capture location data linked to unique asset identifiers, FetchRFID simplifies asset management for a wide range of industries, including:
- Healthcare – Medical equipment and vaccines
- Law Firms – Client files and legal documents
- Military – High-value equipment and weapons
By incorporating RFID, 1D, or 2D barcode tags, the system ensures that each asset is tracked with pinpoint accuracy, making it easier to locate and manage critical inventory.
Client Testimonial
Shawn Panosian, Director at Southwest Solutions Group, shared his experience:
“Cenango started working on understanding our needs in-depth. The result was the perfect system design that met the needs of SSG and our customers. FetchRFID allows us to expand our services to our existing client base and enter new markets. Cenango has been a joy to work with.”
Improved Check-Out/Check-In System
SSG recognized that their clients needed better visibility into when assets were checked out or checked in. The range of assets—from medical beds to legal case files—required an accurate and dependable tracking system. Legacy systems had failed, leading to loss of confidence and inefficiencies. FetchRFID solved these problems by offering an easy-to-use, accurate, and scalable solution that tracks assets in real time, ensuring that businesses maintain control over their valuable inventory
How RFID Technology Works in Asset Management
RFID (Radio Frequency Identification) is a powerful technology that uses radio waves for the automatic identification of objects and personnel. This technology operates across a range of frequencies, from short-range (a few centimeters) to long-range (several meters), providing flexibility depending on tracking needs. RFID is rapidly replacing traditional barcode systems due to its higher efficiency, ease of use, and ability to scan multiple items at once from a distance, making it ideal for asset tracking.
Why RFID?
Unlike barcodes, which require direct line-of-sight scanning, RFID tags allow multiple objects to be scanned simultaneously, even from a distance. RFID technology can be implemented on various materials, including stickers, metals, plastics, and cloth-based tags, making it adaptable to different asset types.
How FetchRFID Enhances Asset Tracking
FetchRFID uses RFID technology to provide businesses with a comprehensive solution for tracking assets. The system processes and prints RFID tags containing essential customer-specific information and product data from a client’s corporate ERP system. These tags are encoded and printed on-demand, ensuring that each tag contains:
- Unique Serial Number
- File Number or Manufacturer Part Number
- Custom Asset Information
Once the asset is tagged, clients can easily track its arrival, issuance, and location by scanning the RFID tag at the point of registration. After signing in and identifying the asset, the item is automatically linked to a unique ID number, and the client’s database is updated in real time.
Improving Asset Management with RFID
The FetchRFID system significantly enhances the asset management process by electronically capturing data, which increases both efficiency and accuracy. Powered by an iPhone-based mobile scanner, users can instantly locate, update, and monitor assets in real time, ensuring secure and streamlined management.
Cenango, in collaboration with SSG, engineered an intuitive user interface, focusing on simplicity and ease of use. This ensures that staff can operate the system without difficulty, allowing clients to concentrate on their core business operations and improve profitability.
To learn more about how Cenango and FetchRFID can address your asset tracking and management challenges, contact us today!
Benefits of RFID Technology in Asset Management
FetchRFID offers a wide range of benefits that enhance the management and tracking of valuable assets. Here are the key advantages:
- Increase Asset Visibility: Provides real-time visibility into the location and status of assets, improving tracking accuracy.
- Inventory Visibility Express: Instantly access inventory data, reducing delays and increasing efficiency.
- Improves Employee Productivity: Streamlined processes reduce manual effort, allowing staff to focus on other tasks.
- Mitigates Risk, Theft, and Loss: RFID tags provide accurate tracking, minimizing the chances of asset theft or loss.
- Improves Security: Enhanced security features ensure only authorized personnel can access sensitive assets.
- Increase Accuracy of Inventory Management: Reduces human errors and ensures that asset data is accurate and up to date.
- Centralized Database: All asset information is stored in a single, accessible database, improving organization and retrieval.
- Instant Location of Assets: Quickly locate assets, which reduces downtime and helps in meeting operational deadlines.
- Find-a-File Feature Module: Easily locate important files, documents, and items with RFID tagging.
- Anywhere Access: Remote access to asset data, allowing users to monitor and manage assets from any location.
- Custom Reporting: Generate tailored reports to suit your specific business needs, helping to make data-driven decisions.
- Integration Capabilities: Seamlessly integrates with existing enterprise systems to enhance your workflows.
- Custom Process Solutions: Tailor the system to meet the unique needs of your business or industry.
- Real-Time Notifications: Receive immediate updates on asset movements, ensuring you are always informed.
- Facility Mapping: Map out the locations of assets in your facility to optimize space and improve workflow.
- User-Friendly Interface: Designed to be intuitive and easy to use, reducing training time for staff.
These benefits make FetchRFID a comprehensive, scalable solution for managing assets across industries.
About Cenango
Cenango is a US-based software and development company that has provided global enterprises with custom technological solutions for over twenty years. As technology has evolved and innovation has accelerated rates of progress across the digital landscape, we’ve streamlined our solutions to help our clients thrive in an increasingly connected world.
